Post Office Box 217; Spirit Lake, Idaho 83869
January 10, 2001 - 7:00pm - 34197 North Hayden
Call to Order - Jess Blocker 7:00 pm
Jess welcomed everyone and gave instructions that the meeting will be following basic “Robert’s Rules of Order”
Minutes – Cheryl Wolf 7:05 pm
Minutes from the November 2000, Spirit Lake Homeowners Semi-Annual Meeting are recorded on tape and filed. Unable to establish a quorum at the Homeowners November 2000 meeting. No Board Meeting held in December 2000,
Treasurer’s Report - Debbie Lawson 7:05 pm
Attachment 1 – Expenditures; Attachment 2 – Balance Sheet 11/30/00; Attachment 3 – Balance Sheet 12/31/00. Due to delay in mail, the Balance Sheets do not include transfers or deposits. Figures to be updated and revised upon receipt of delayed mail. Annual dues invoices to be mail by January 12, 2001 ($130.47 each parcel – approx. 295 parcels)
Establish Quorum - Jess Blocker 7:10 pm
Quorum established – Board Members in Attendance: Jess Blocker; Bob Lloyd; Eric Redman; Cheryl Wolf; Debbie Lawson; Dawn Crabb
Committee Reports -
Audit Committee - David Haught 7:10 pm
Not Present
Road Committee - Don Walter 7:10 pm
Committee is staying up on plowing using combination of grader and rented plow truck. Though the cost is approximately the same, the time to complete is cut by about half. Two (2) new members have joined the Committee: Wilhelm Napier (Lot 271) and Bob Max (Lot 297). Now totaling four (4) members. Thanks to Bob Max for removing the graffiti from the entrance sign. A qualified driver for the plow truck has been hired, Dick Hernandez. Road Committee held a meeting and decided approve a wage increase for both drivers (Bob Schaffer and Dick Hernandez). Lock on the gate and barn have been changed – old keys need to be returned to Don Walter as soon as possible. Call on snow plow / road complaints to be rotated amongst Road Committee Members on a monthly basis. Bob Max is currently taking calls (623-3023). February 1st calls return to Don Walter
Floor Opened Up: Bob Max – Suggested posting sign at entrance; Cainen Benson – Agrees and suggests signs similar to state park entrances; Bob Lloyd – based on experience, does not recommend this action; Bob Max – Wants to try “Don’t know if not tried”; Board – Final decision up to the Road Committee
Architectural Review Committee - Mary Lou Gunn 7:30 pm
Attachment 4 – ARC Report Form
Floor Opened Up: Cainen Benson – Reviewed the chain of events with the owners of Lot 36, which included the following:
Owners discussed logging to season the trees for building
No plans and/or County permit # submitted
Water and phone cut
Concerned with fire hazard
Now have “shack” built without County permit
Cainen Benson – ARC has recommended actions without follow-up. Frustrated that it has taken so long. Bob Lloyd - MOTION made to Contact Kootenai County; Debbie Lawson – SECOND; MOTION CARRIED Jess Blocker – Reviewed his interaction with owners of Lot 36. As follows:
Mary Lou Gunn had written two (2) letters to the owners advising them of their obligations
Jess Blocker and Jake Rupley invited couple for further discussion of requirements
Architect completed drawings and plans were with engineer for structural input
Owners have obtained septic permit and made water available
CC&Rs do not address temporary housing while building (motor home, tent, etc)
Jess Blocker – Now that the owners have put a building of sort on the property, suggest contacting Kootenai County for action. Mary Lou Gunn – Suggest contacting lawyer for direction and procedure. Debbie Lawson – MOTION made to contact lawyer for advise and letter to owner’s of Lot 36 to stop; Bob Lloyd – SECOND; MOTION CARRIED Cainen Benson – Recommend to continue plowing road due to fire / safety hazard.
Timber Committee - Jeff Malloy 7:45 pm
Not Present; Attachment 5 – No new activity delivered by Dawn Crabb
Old Business
Plow Truck –Don Walter 7:45 pm
A meeting will be scheduled with L&M to discuss the maintenance, repair and overhaul costs prior to purchase of the plow truck; Bob Lloyd and Bob Schaffer to attend with Don Walter. Plow truck has begun to consume oil and jump out of second gear.
Floor Opened Up: Jess Blocker – Return with recommendations and plan of action for purchase of plow truck following meeting with L&M. Debbie Lawson – Suggest special SLEHA meeting for truck purchase ONLY, should not be part of general meeting. Debbie Lawson – MOTION made to schedule special member meeting solely to discuss acquiring authorization to purchase truck and sell old equipment; Cheryl Wolf – SECOND; MOTION CARRIED
Kay White – Voiced concerns regarding bus routes and buses not be able to run normal route. Roads need to be sanded in order for buses to return to normal routes. Bill Wright is requesting response. Bob Max – Grader went over bus routes on January 9th to break up icy areas. Kathleen – Road Committee contacted on January 5th. Bob Wright needs to be notified as soon as possible when the roads have been fixed by the Road Committee to be able to release the buses back to normal routes. Don Walter – Never been stated there’s a problem. Don to respond to Bill Wright by tomorrow (January 11th) to get the buses back on normal routes. Kathy – Suggest reviewing bus routes based on increased child count and location. Jess Blocker – Treeport could be transferred to Lakeland School District which may changes the current bus route. Suggestion to petition Lakeland School District to review bus routes.
Barn Security – Dawn Crabb 8:25 pm
Requesting that historical documents, office supplies and office equipment belonging to Spirit Lake Homeowners Association be moved into the barn for central location and maintenance. Need barn security to be completed.
New Business
Fund Raiser Committee – ADD ON – Bob Max 8:30 pm
Attachment 6 – Request to Establish New Committee. Prior to Board agreement, Cheryl Wolf to discuss CC&R / Bylaws with lawyer and review any and all tax implications. Respond to request at February Board Meeting.
SLEHA Newsletter – Cainen Benson 8:40 pm
Responses for articles, information, etc to be included in the Newsletter has improved. The deadline for next newsletter is January 23, 2001. Email is best method to forward item.
Budget Approval – Debbie Lawson 8:45 pm
Attachment 7 – Proposed Operating Budget for 2001. Due to lower maintenance costs on old equipment, Maintenance budget dollars moved to Road Maintenance budget. Miscellaneous expense include locks, files, floor, heater. Signs category is for replacement of green street signs with required blue. Jess Blocker – MOTION made to set aside $10,000 for emergency fund; Cheryl Wolf – SECOND; MOTION CARRIED. Treasurer to research and decide best option CD / Money Market / Savings. Weed control assistance has been restricted and a letter from Kootenai County has been forwarded to Jess Blocker. Eric Redman – MOTION made to approve and adopt 2001 Budget as stated; Bob Lloyd – SECOND; MOTION CARRIED. Suggestion made to waive dues for 2001 for Lot 29 due to recent fire. Board Members – Discussion regarding precedence and suggest that neighbors find alternate method of assistance. Cainen Benson – Suggestion to offer skills i.e. Construction, excavating, plumbing, etc.
Quorum Review with Lawyer – Dawn Crabb 9:00 pm
Wayne Burton has suggested and offered to work with a Board Member and SLEHA Lawyer to research options of changing and/or modifying quorum rule. Dawn Crabb – MOTION: Wayne Burton and Cheryl Wolf to work with lawyer on quorum rule; Debbie Lawson – Amend to Wayne Burton, Cheryl Wolf and Jess Blocker to work with lawyer on quorum rule; Eric Redman – SECOND; MOTION CARRIED.
Floor Opened Up: Cheryl Wolf – The meeting doesn’t need to be face-to-face; she has already given questions to the lawyer, just waiting for response.
Fire Control / Prevention – Cheryl Wolf 9:20 pm
Following the Lot 29 fire, a review of SLEHA goals for fire control / prevention is suggested. Concerned with Fire Department’s response, have heard “Not required to assist because SLE is private roads” Questioned about “gifted” land to Fire Department. Would like to have volunteer system in Association to protect properties from “stupid” homeowner’s mistakes. Summer 2000 fire response was called off because the firemen were unable to locate the fire – very concerned with this type of behavior. Propose setting goals and priorities and work with local fire departments. Bob Max – Volunteered to discuss Fire Plan and the response for Lot 29 with Spirit Lake Fire Department, then forward information to SLE Board.
Proposed Resort in Spirit Lake – Mary Lou Gunn 9:30 pm
California Developer has 400 acres on Spirit Lake and wants to build housing in the $200K to $300K with golf course, etc. Resident of Spirit Lake are fighting the approval. The issue has been “tabled”. Will continue to monitor for updating the residents of SLE to assist and/or support the Developer.
Sander for Truck – Jess Blocker 9:35 pm
Suggest purchasing a small sander to add to old small truck (approx 4 yards of sand) Cost for sander would be approximately $150. Board – Recommends Road Committee to seriously consider. Budget for maintenance of small truck available in Road Maintenance budget just approved.
Meeting Closed 9:45 pm
(Editor's note: All attachments to the minutes may be viewed- click here)